XEROX

Released 09/10/2008

Print conference badges on demand

Xerox Alliance Partner, xl print, today announced that it will be launching a new conference, exhibition and events application that will help event organisers lower costs, increase efficiency and reduce waste. The ‘EIP Personal Document' software will be launched this month and has been developed on Xerox's extensible interface platform (EIP) development platform in just three months. The software runs on any Xerox EIP-enabled multi-functional printer (MFP) and enables users to select registered conference or event delegate details and instantly produce, on demand, personalised documents related to the conference.

With this kiosk-type application, conference and event organisers can use the MFP in the registration area and print delegates' personalised documents such as badges, seminar agendas, dinner and parking vouchers. The software license, sold and marketed by xl print and Xerox resellers, is priced at £696 and will be available on CD ROM with a range of standard and customisable templates available as downloads from xl print's website.

Tony Connell-Sait, xl print's EMEA marketing director, said: "At many events there's a pre-registration process. Delegates arrive at the event, line up in queues to receive their badge and other conference literature. At some of these events there can be up to 50% no shows and that's a lot of waste just in the badges alone. The EIP Personal Document software allows event organisers to pre-register delegates and their details and to design their own forms and event information. They can then merge attendee names with other pre-defined data into the required documents, and conference staff or the delegates themselves can print them off at the MFP - and on demand, increasing efficiency and reducing waste."

EIP Personal Document will also deal with non-registered attendees who can fill in their details on the MFP screen to register and print off the documents they need. The customer then also has delegate data added to their database for future use. In addition, delegates who have lost their conference information can easily retrieve it from any one of the MFPs located in the registration area - helping conference staff productivity. If a delegate fails to show up to a conference, the event organisers can easily create marketing correspondence that can be sent the same day to those delegates that did not attend.

The new software is based on xl print's ‘Paris Desktop' software, and harnesses the functionality of Paris Desktop via the MFP's user interface. xl print has more than 1,250 Xerox customers already using its Paris Corporate and Paris Desktop applications globally. With the arrival of EIP in 2006, xl print decided to create a ‘lighter' version of its software to office platforms.

"This launch goes hand-in-hand with our services-led strategy," said Mark Boyt, product marketing manager, office group, Xerox Europe. "Xl print was looking how to expand the market for its Paris application and when we created the EIP development platform, it was a clear opportunity to expand xl print's software functionality and create new vertical sector applications to help customers reduce costs and increase productivity. This rapid three-month development also demonstrates just how flexible the EIP platform is and how, by partnering with Xerox, new applications can be brought to market very quickly and very easily."

Xerox and xl print see major opportunities across other vertical sectors. "For example, the travel agency no longer needs to print its 300-page holiday brochures. This can easily be replaced by printing in a more personalised way, on demand, in front of the customer," said Connell-Sait. "If a customer wants a honeymoon package or a diving holiday, why not give them a personalised pack so that they don't have to wade through pages on non-honeymoon friendly or inland resorts information. That saves waste, saves money and improves efficiency. Similarly, you can think of any number of kiosk-type applications in health and education centres, doctor's surgeries or local government offices to name but a few."

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